Looking for employee intranet software? Here’s our list of the best intranet software providers to help you make an informed decision.
Outdated intranet software hinders your organization. It slows teams down. It makes things more complicated than they need to be. And — if you’re running a frontline organization — it probably excludes a large section of your workforce from the internal company conversation.
Frontline workers keep essential businesses running. But, as of 2022, 52% of these key employees claimed they would leave their jobs over the quality of the tech tools provided.
To close the frontline digital inclusion gap, keep staff engaged, and keep them working for your company, it’s important that employee systems are relevant and accessible to all employees.
The best workplace tech acts as a hub, where remote, frontline, and office-based employees can come together. It lets workers communicate, share files, and collaborate on projects, no matter their location or device.
This is the kind of modern intranet solution that makes frontline organizations more connected and effective. And it’s the type of intranet software that we’ll be reviewing here.
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In this guide to the best intranet software providers of 2024, you’ll find all the information you need to choose the best employee tech solution for your organization.
A quick glance at the best intranet software
In 2024, 17 of the best intranet software providers available are
- Blink
- Workplace
- Confluence
- SmartTask
- Interact
- Staffbase
- Sharepoint
- Jive
- Google Sites
- Jostle
- LumApps
- Assembly
- PeopleOne
- Igloo
- Happeo
- Simpplr
- Workvivo
In this guide, we’ll take a look at each of these intranet services in detail, exploring strengths, downsides, pricing information, and customer review data — allowing you to make an informed decision on which to opt for.
What to look for in an intranet software provider
Over recent years, intranet technology has evolved at light speed. In fact, the term ‘intranet’ is almost obsolete, as organizations now consider employee super-apps to be a modern intranet alternative.
The software of today is worlds apart from the traditional intranet, which has its drawbacks. Traditional intranets fail to meet the demands of the modern workforce because:
- Information can be hard to find and hard to update
- The user interface is outdated, clunky, and unintuitive
- The software is desktop-based, which means remote and frontline workers have a tough time accessing it
These issues cause friction. Some employees can’t or don’t want to use the intranet. Those who do encounter a poor user experience (UX). Employee engagement, internal communication, and productivity suffer. And this costs your business.
According to the Axios HQ 2023 State of Essential Workplace Communication report — the cost of poor communication adds up to $15,000 per employee, per year.
So it’s safe to say that when looking for an intranet software provider, you need to look beyond a traditional intranet setup. But what should you be looking for and what can you expect from a modern intranet service?
Choosing intranet software: key questions
New intranet software platforms make knowledge sharing and employee communication easy. They give employees all the information and resources they need to perform their roles well. And they help HR and comms teams to improve employee engagement, too.
There’s a ton of different intranet software on the market. We’ve narrowed our list down to the 17 best intranet software providers for 2024. But you still have to whittle that list down to one.
To do so, you’ll need to look at the features each intranet program offers. You’ll also need to watch quite a few intranet demos. While you do this research, keep these key questions in mind:
- What is the user experience like? Is it similar to consumer apps like Uber, WhatsApp, and Facebook? Will this platform be intuitive to use and easy to adopt?
- Does the software integrate with systems and apps you already use, including collaboration tools, HR programs, and productivity suites like Google Workspace and Microsoft 365?
- Is it a mobile-first solution, available via native iOS and Android intranet apps? Does it make it easy for all employees — in the office, working remotely, and on the frontline — to access comms and resources?
- Does this company intranet personalize information, links, and access to applications for each user? Does it provide robust analytics that help teams to improve the intranet and the employee experience?
Top intranet software providers of 2024 reviewed
Blink - The frontline employee super-app
Best for: organizations with a large frontline workforce
Blink is the market leader in a new generation of modern intranet solutions for frontline workers. It wraps all the tools required by frontline workers into a single, secure platform, turning siloed organizations into close-knit communities.
We built Blink to address the internal communication needs and collaboration challenges of frontline workers. But our modern intranet works equally well for staff working remotely or from home.
Strengths:
- Employees get everything they need in one app. Using single-sign-on, every system, conversation, contact, and piece of content is accessible with just one click. From leadership updates to mandatory reads, chats to polls, schedules to vacation requests.
- A social-media style newsfeed and a personalized dashboard mirror the experience employees get on personal apps. So Blink is intuitive to use and encourages employee adoption.
- Blink is a mobile-first super-app, designed specifically for frontline teams. Employees can access it on the go via their smartphones, even if they don’t have a company email address.
- Supports employee engagement by providing opportunities for recognition, two-way conversation, and employee feedback. And allows managers to track engagement with powerful analytics and reports.
- Provides extensive frontline intelligence to have insight into the people and relationships within your organization. With workforce analytics you can see positive and negative team relationships, measure employee engagement within the app, and proactively act on any areas of the business that need extra attention.
- Integrates with hundreds of other workplace systems, from big names like Microsoft 365 and Workday to niche industry tools like GreenRoad.
Downsides:
- Blink was primarily designed for frontline workers rather than office-based staff, though there is a best-in-class desktop version as well to meet all employee needs.
Pricing
Pricing is available upon request.
Reviews
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Workplace from Meta
Workplace from Meta has announced it is being discontinued in 2025.
Workplace from Meta uses tools your team is already familiar with (like Facebook groups, Messenger, and video conferencing) to power an online collaboration platform for larger organizations.
Strengths:
- Lets you build team projects, conduct meetings, share updates, and communicate with partner and client companies.
- Supports integration with applications like Google Workspace, Office 365, Jira, and SharePoint.
- Has a shared knowledge library for staff, with all reference material in one place.
- Offers many ways to communicate with the right people at the right time, including both group and private messages that support text, audio, and video formats.
- Helps you engage workers with features like comments and reactions, auto-translation of posts, and polls and surveys.
Downsides:
- Limited offline functionality.
- Facebook and Meta’s track record on privacy and data protection may be off-putting to some users.
Pricing
Monthly pricing for Workplace from Meta starts at $4.00 USD per user.
Reviews
Capterra Score: 4.4 (1335 reviews)
Confluence
Best for: organizations focused on static knowledge-sharing rather than regular updates
Confluence is an employee intranet portal developed by Australian software company Atlassian. It’s designed for knowledge sharing and team collaboration. Confluence helps staff build, organize, and collaborate within a single online workspace, regardless of where they work.
Strengths:
- Lets users save, review, and share files easily with people in your company.
- Comes with pre-built best-practice templates for different use cases such as HR, marketing, product, and so on.
- Has privacy controls and data encryption features that align with industry-verified compliance standards.
- Supports 3000+ marketplace apps for easy integration with 3rd-party productivity software such as Slack, Microsoft Office, Dropbox, and Google Drive.
Downside:
- Navigation and search functions aren’t great so it can be tricky to find the document you’re looking for.
- It lacks the social features you’d need to improve employee engagement and develop a strong workplace culture.
- It also lacks more advanced formatting options, task management capabilities, and enough visualization options for data.
Pricing
Confluence offers a free plan for up to ten users. Paid plans vary depending on the number of users you have. Prices start from $4.32 USD per user per month for a team of 500.
Reviews
Capterra Score: 4.5 (3358 reviews)
SmartTask
Best for: task and project management with advanced communication features
SmartTask is an all-in-one cloud-based project management tool that helps streamline internal communication. It is popular for its simple user interface. And it comes with project management, team collaboration, time tracking, customer relationship management (CRM), custom analytics, and reporting features.
Strengths:
- You can manage tasks with the list, board, calendar, and timeline views. You can also set project milestones, compare baseline, and auto-schedule tasks.
- Lets you handle multiple projects with the portfolio view and allocate resources effectively with the workload view.
- Collaboration tools that allow team members to communicate via instant messaging, commenting, and video conferencing, directly from tasks.
- The option to invite clients, vendors, or external collaborators as guest users on your projects.
- Productivity scoring, to help analyze your team’s performance.
- Integrations with Zapier, Integromat, Pabby Connect, Slack, and 1000+ other applications.
Downside:
- This is primarily a project management and collaboration tool. So it doesn’t support company culture and company-wide communication.
- This platform was also not built for the frontline, making it less intuitive for dispersed teams than tools developed for them.
Pricing
Premium monthly pricing starts at $7.99 per user (billed annually)
Reviews
Capterra Score: 4.6 (37 reviews)
Interact
Best for: enterprises looking for a large assortment of features in one tool
Looking for a social intranet platform? Interact is one of the top intranet platforms for those looking for something fun and interactive, rather than something corporate. It combines a social feed, internal communication software, and a collaboration tool.
Strengths:
- Social functions and static communication in a single digital platform.
- Lets you personalize tools to align better with your brand.
- Has built-in analytics to assess how your intranet is performing — you can identify popular content and search terms.
- Allows you to broadcast important communications through a wide range of channels, in addition to tracking the read and response rates.
- Supports polls and surveys to measure employee sentiment and get feedback from your workforce.
- Helps you direct your communications to the right group of workers with audience targeting tools.
Downside:
- The platform can be difficult for SMEs to use without a dedicated team to manage it.
- One of the pricier intranet solutions on offer. Plus some features, like pulse surveys and advanced analytics, come at an extra cost.
Pricing
Pricing available upon request.
Reviews
Capterra Score: 4.7 (39 reviews)
Staffbase
Best for: large organizations focused on corporate communication
Staffbase
Strengths:
- Makes it easy for staff to publish and access work-related information from a single portal, in document, video, and image formats.
- Allows workers to notify managers about work schedules, progress status, and vacation, and conduct private and group interactions via live chat.
- Has built-in reporting so you can see how many employees use the platform and assess the impact of your posts.
- Lets you customize the look and feel of the intranet app to match your branding.
- Offers integration with software you may already use, such as Office 365, SharePoint, and SAP.
Downside:
- Limited analytics functionality isn’t comprehensive enough to understand how users search the intranet.
- The content review and approval workflow module is an add-on, so comes at an additional cost.
- There’s a mobile app but there are few out-of-the-box functions for frontline workers.
Pricing
Pricing available upon request.
Reviews
Capterra Score: 4.8 (77 reviews)
SharePoint
Best for: organizations looking for seamless integration with other Microsoft products
Sharepoint is a static, web-based intranet platform that integrates with Microsoft Office. Organizations use it for managing, saving, and sharing documents and data internally. They can access SharePoint as a shared portal from any device.
Strengths:
- Connects easily with other Microsoft apps.
- Allows you to split employees into specific divisions, with every division having its own calendar and a visual timeline. Workers within a division can exchange private messages.
- Has features such as lists, libraries, Microsoft Flow, and Power Apps to build forms, workflows, and custom applications for every device.
- Comes with document libraries to manage content with versioning and user access control.
Downsides:
- Cost of implementation is high, adoption rates are low, and usability is poor – especially on mobile.
- Issues with managing content, permission controls, and targeting content to the right groups.
Pricing
Pricing is available upon request.
Reviews
Capterra Score: 4.4 (5135 reviews)
Jive
Best for: medium to large businesses looking for a feature-rich tool
Jive is an internal intranet software and an enterprise social network. Organizations use it for internal communication, collaboration, and knowledge sharing.
Strengths:
- Helps workers stay updated, connected, and engaged by facilitating multi-channel communications and easy file sharing.
- Uses AI to assess your workers’ strengths and weaknesses, and helps organize balanced teams.
- Lets you deliver personalized news updates on both mobile and desktop devices, to which users can respond, comment, and share.
- Allows you to upload, tag, and share videos — either your own or videos imported from platforms like Vimeo and YouTube.
- Provides a single inbox so you can fetch and manage all your communications and conversations in one place.
Downside:
- A complicated interface.
- Limited integrations.
Pricing
Pricing is available on request.
Reviews
Capterra Score: 4.0 (48 reviews)
Google Sites
Best for: top-down knowledge sharing and short-term projects
Google Sites is a simple website builder. It supports internal collaboration and communication by allowing users to create responsive, intranet software sites without any coding or development.
Strengths:
- Offers easy integration with Google products, such as Docs, Drive, and Calendar.
- Has an intuitive drag-and-drop editor to arrange your content in any way you prefer.
- Lets users can collaborate on site content with sharing and security settings similar to Google Docs and Google Drive.
Downside:
- Customization options are very limited.
- Doesn’t provide features suited to news sharing, engagement, recognition, and co-worker communication.
Pricing
Google Sites is free to use. So business teams only pay the usual Google Workspace subscription. Pricing for Google Workplace starts at $6 USD per user/month.
Reviews
Capterra Score: 4.2 (45 reviews)
Jostle
Best for: 100% desk-based organizations
Jostle is a cloud-based intranet software provider for companies looking to streamline their internal communication. It helps organizations align teams, share news, and recognize employee contributions.
Strengths:
- Lets you view team matrices via an attractive visual interface to understand who does what.
- Filters employee data by department, location, and more when sharing content.
- Has a feature called JostleTV that lets you transfer content to TV screens in your offices.
- Allows users to broadcast an announcement to the entire organization.
- Integrates with commonly used tools, including Google, Microsoft, and Salesforce.
Downside:
- Some features may not apply to your business. You can’t disable these unused areas or reallocate them into something more appropriate.
- The platform requires a business email address to use, so - while there is a mobile app - Jostle may not be the best choice for frontline teams.
Pricing
Monthly pricing starts at $2.77 USD per user, based on a team of 500 people.
Reviews
Capterra Score: 4.4 (71 reviews)
LumApps
Best for: organizations that rely on Google and Microsoft products
LumApps is a SaaS intranet software provider for desk-based organizations. It boasts a robust set of employee communication, social networking, and site design tools.
Strengths:
- Integrates with Google Workspace and Microsoft 365 to support content management and internal collaboration.
- Supports multilingual communication with 30+ languages and automated translation with Google Translate.
- Has a basic editor and pre-built templates for content creation.
- Provides built-in analytics reporting to measure impact and usage.
- Offers good customization features, allowing large companies to tailor UX and content to different regions and markets.
Downsides:
- While integration with Google Workspace is good, other integrations are sometimes lacking.
- Basic analytics features.
- Users complain about admin and content management features, particularly bulk editing and advanced formatting options.
Pricing
Pricing available upon request.
Reviews
Capterra Score: 4.1 (39 reviews)
Assembly
Best for: team recognition and collaboration
Assembly is a no-code workflow automation software that allows you to automate, create, and customize your own workflows or choose from a number of templates.
Strengths
- Ability to give and receive recognition through the platform.
- Makes work environments fun and collaborative. You can use Assembly to send carrots (rewards) after someone has achieved a goal or helped out a coworker.
- Software is modern and light-hearted, with, for example, the option to add GIFs to your posts.
Downsides
- Limited intranet functions unless you choose a custom package.
- Some users complain that the user interface is clunky and hard to navigate.
Pricing
Monthly pricing starts at $4.50 USD per user for engagement and recognition features. For the full range of features, including internal communication and knowledge sharing, it’s likely you’ll need a custom package.
Reviews
Capterra Score: 4.8 (88 reviews)
PeopleOne
Best for: HR teams that are familiar with Microsoft Sharepoint
PeopleOne is a modern intranet solution built on Microsoft SharePoint. It’s designed for HR and internal communications teams looking to build a high-performance culture.
Strengths
- Ability to empower internal users with the knowledge and tools that they need to perform day-to-day activities.
- Engagement features, like surveys, polls, and employee rewards.
- Excellent integration with Microsoft tools.
- The option to tailor content to specific groups and departments and send notifications to tell employees about new content.
Downsides
- Tricky to remove features that your team doesn’t use, so the user interface can feel a little cluttered.
Pricing
Pricing available upon request.
Reviews
Capterra Score: 4.0 (1 reviews)
Igloo
Best for: digital knowledge sharing and collaboration
Igloo is a workforce intranet experience software that offers a sense of community, recognition, resources, and more to employees.
Strengths
- Powerful analytics that help you to find key creators, optimize content, and understand user flow.
- Desktop and mobile versions of the intranet available.
- A people directory, org charts, and wikis that support onboarding and training.
- Team members can collaborate and work on projects together, communicate in real-time, and solve problems quickly and easily.
Downsides
- New features often come at an extra cost.
- Limited integrations.
- It’s not easy to customize pages and layouts, so users report having to use cumbersome workarounds.
Pricing
Pricing is available upon request. Although Igloo does say that pricing typically starts at around $20,000 USD per year for an organization.
Reviews
Capterra Score: 4.6 (39 reviews)
Happeo
Best for: hybrid and remote teams
Happeois a Google-based intranet that helps teams manage knowledge and internal communications in one unified place, offering a template-based page builder as a core feature.
Strengths
- Setting up is easy and pretty straightforward, particularly for Google-run organizations.
- The option for anyone within the organization to create digital communities related to shared interests and hobbies.
- Departments can have their own hubs, making it easy to share relevant content.
- Good integrations and the ability to search your whole tech stack to find people, files, and discussions.
Downsides
- Analytics have a time delay, which makes it hard to get real-time information, and some analytics tools are only available as an add-on.
- Limited customization, particularly for notifications, page layout, menus, and formatting.
- Search function doesn’t return results for misspelled search terms or related items.
Pricing
Pricing available upon request.
Reviews
Capterra Score: 4.6 (37 reviews)
Simpplr
Best for: sharing images and videos
Simpplr is a modern intranet software built for enterprise and medium-sized organizations. Referred to as “Instagram for the workplace”, Simpplr allows users to share information in a core digital hub through images and videos.
Strengths
- Great features, easy to use, and looks modern and clean.
- Great customer support, from first contact to implementation to launch.
- Modern layout but, most importantly, fast and reliable.
Downsides
- It can be difficult to log in, as multiple links are provided.
- Some users say they struggled to integrate the intranet with some of their third-party apps.
- The mobile experience lags behind the desktop experience.
Pricing
Pricing available upon request.
Reviews
Capterra Score: 4.9 (112 reviews)
https://youtu.be/-7Hx-IoSq1U
Workvivo
Best for: companies with a multilingual workforce
Owned by Zoom, Workvivo is a well-designed platform with a user-friendly interface. It supports internal communication, employee engagement, and recognition. And provides HR and productivity integrations, too.
Strengths
- Messaging features that make it easy for content publishers to plan, build, and publish intranet content.
- Strong translation and multi-language capabilities.
- Live broadcasting features, including live streams and podcasts, for real-time information sharing
- The ability to create microsites, where teams and special interest groups can create a tailored community.
Downsides
- Chat features, Workvivo TV, and advanced analytics are add-ons that come at an extra cost.
- Platform configuration options and integrations are limited.
- Chat functionality isn’t great on the mobile app.
Pricing
Pricing available upon request.
Reviews
Capterra Score: 4.7 (123 reviews)
Wrapping up
Choosing the best intranet software providers for your organization is a serious undertaking, particularly if you have a large frontline workforce.
Only 10% of frontline workers say they have good access to the tools, technology, and opportunities they need to connect and advance in the workplace. So the right intranet software can make all the difference to the success of your deskless workers and your organization.
The best intranet providers provide excellent customer support and can demonstrate high levels of adoption. They also provide an intranet platform that gives your employees everything they need to connect and thrive at work.
Due diligence is key. Reflect on your company’s needs and priorities. Do your research. And finally, take advantage of free trials and demos. Taking software for a test drive is the only way to find the best intranet platforms for your organization.
Blink. And your intranet is transformed.
It's time to revolutionize the way your team interacts. With a demo from Blink, you can see the power of an employee super-app for yourself.
Blink comes with all the benefits of an intranet and more. Our mobile-first employee engagement platform helps you organize your team's digital workplace, ensuring everyone is on the same page and working together.
With Blink's easy-to-use features, comprehensive analytics dashboard, and customizable integrations, you can build an employee experience that has a big impact on employee engagement, collaboration, and retention.
Discover how Blink can help you and your team adapt to the demands of the modern workplace. Preview the app. Or find out why teams around the world are choosing Blink as their go-to intranet platform.
Intranet Software FAQs
What is intranet software?
Intranet software allows businesses to build an internal, private, and secure network to share information. This network can only be accessed by employees.
What is the best intranet?
As we've outlined in this guide, there are many different modern intranet options to choose from. And Blink is a top option for frontline teams. Our employee super-app provides all the benefits of an intranet and more — and is designed specifically for a deskless workforce.
What makes a good intranet?
A good intranet should have some key features and functionality including, but not limited to:
- News
- Employee directory
- Search functionality
- Peer-to-peer recognition
- Employee feedback tools
- Engaging content
- Well-designed hub with quick access to important programs and resources
- The ability to segment employees to ensure relevant comms
- Messaging functionality
- Analytics
Is an intranet still a thing?
A traditional intranet is clunky, outdated, and unfit for the digital workplace. But a modern intranet is something completely different.
This new type of intranet — sometimes in the form of an intuitive employee app — provides a range of features related to internal communication, knowledge-sharing, HR tasks, and employee engagement.
How much does an intranet cost?
The cost of an intranet can vary depending on the features and customization you’re looking for. Many vendors offer different packages with varying price tags, so it pays to shop around and assess each one against your needs before signing any contracts.
As a general guide, intranet solutions can range from around $2.50 to $7.99 per user, per month for standard business packages.
